You run the jobsite.
We handle the paperwork.
Turn field photos, voice notes, and text into daily reports, RFIs, change orders, and closeout documents—reviewed before they're sent.
Get the Contractor's Pocket HandbookA practical field guide — $25You review every generated document before it's sent or shared.
What SiteQuill helps you produce
The paperwork every project asks for.
Start each document from the same clean template, fill it from your field inputs, and hand the final review to your team.
Daily Job Reports
Turn field photos, voice notes, and short text into an organized daily report you can review, edit, and share.
RFIs
Draft clear, structured requests for information with the context your GC or design team needs to respond.
Change-Order Drafts
Assemble a starting draft with scope description, referenced photos, and supporting notes for your team to price and finalize.
Photo Reports
Group jobsite photos into captioned, time-stamped albums you can attach to a report or send to the office.
Invoice Backup
Keep delivery slips, receipts, and field notes tied to the project so backup is ready when billing questions come up.
Closeout Folders
Collect warranties, manuals, as-built markups, and final photos in one organized folder for handoff.
SiteQuill FieldGuard
Protection records for the problems that cost contractors money.
Verify unusual payment instructions, document heat-safety actions, support change orders and payment requests, organize jobsite photos, and keep a clear dispute record—all reviewed by you.
Scam & Payment Verification
A guided checklist before money moves.
Heat-Safety Plan & Emergency Form
Document water, rest, shade, and actions taken.
Change Orders, Estimates & Payment Demands
Drafts built only from the facts you provide.
Jobsite Photo Documentation
Before, progress, issue, and completion records.
Customer Dispute & Nonpayment Records
One organized record of what actually happened.
Plain-English AI Document Assistant
What the document is for and what's missing.
FieldGuard organizes documentation for your review. It does not guarantee safety or regulatory compliance, block every scam, collect debts, or provide legal advice.
How it works
Four steps, from field to filed.
You stay in control at every step — the review before approval is the point, not an afterthought.
Tell us about the job
Answer a few straightforward questions about the customer and the work — right from your phone in the truck or a tablet on site.
Let SiteQuill handle the paperwork
SiteQuill helps prepare clear, professional documents using the information you provide. No blank pages, no starting from scratch.
Review and approve
You check every detail, make adjustments, and stay in full control. Nothing is used until you say it is ready.
Get back to the work that matters
Use the finished paperwork with your customer, GC, or office — and spend less time behind a desk.
Why contractors choose SiteQuill
Outcomes that show up on Friday afternoon.
Less time chasing paperwork. More time on the work — and the people — that matter.
Save hours every week
Turn end-of-day paperwork into a quick review instead of an evening at the desk.
Stay organized by project
Photos, notes, and documents live together — findable when the office or the GC asks.
Professional paperwork
Consistent, clean documents your customers, GCs, and back office take seriously.
Review before it's sent
Nothing leaves your account until you approve it. You stay in full control of every word.
More time with family
Close the laptop earlier. Get back to the people and the work that matter most.
Before & after
From scattered field inputs to a clean document package.
A representative example of what an organized project record looks like. Sample content only — not a real customer.
Before — field inputs
Raw- ›IMG_4021.HEIC · IMG_4022.HEIC · IMG_4023.HEIC
- ›Voice memo — 47 sec (foreman, morning walk)
- ›Text: "concrete truck late, poured east footing 10:40"
- ›Photo: delivery slip #A-2231
- ›Text: "sub short 2 laborers today"
- ›IMG_4030.HEIC (rain around lunch)
After — organized document package
Draft for reviewSample project · Daily Report
Daily Job Report — Sample Project
Weather: Overcast, rain around midday.
Crew: Sub reported short 2 laborers.
Work performed: East footing poured at 10:40 following late concrete delivery.
Deliveries: Slip #A-2231 attached.
Photos: 4 field photos grouped and captioned.
Your team reviews and approves this draft before it is exported or shared.
From the field to the office
One organized record for every project.
SiteQuill organizes the jobsite information your team already captures — photos, notes, and short updates — into a clean set of records the office can actually use for contractor paperwork and project files.
The field keeps working the way it already works. The office gets a project record that is easier to find, easier to read, and easier to hand off.
“Our mission is to help contractors spend less time behind a desk and more time with the people who matter most. We do that by providing professional, secure, and intelligent paperwork management that contractors can trust every day.”
What you get
Built around contractor workflows.
Centralized project records
Every report, photo, and note stays organized by project so nothing lives only on a phone.
Organized photo documentation
Photos are grouped by project and date and stay attached to the reports that reference them.
Repeatable document templates
Start each daily report, RFI, or change order from the same clean starting point every time.
Editable drafts
Every AI-assisted draft is fully editable. Your team owns the final wording before anything is sent.
Export & share workflow
Export to PDF, download, or share a link with the GC, owner, or your back office.
Contractor-focused organization
Field-first on phones and tablets. Office-ready on a desktop. Built around how construction teams actually document work.
Honest about scope
What SiteQuill will and won't do.
We'd rather be clear up front than oversell. Here is the honest scope of the product.
- Turn field photos, voice notes, and text into organized document drafts.
- Generate daily reports, RFIs, change orders, safety notes, and closeout packages.
- Keep every draft in a project chat you can revisit, edit, and share with your team.
- Ask targeted questions when you haven't given it enough detail.
- Label every output as a draft that your team reviews before it goes anywhere.
- Give legal, engineering, accounting, tax, safety, or regulatory-compliance advice.
- Auto-send documents to owners, GCs, subs, or authorities on your behalf.
- Invent project names, dates, dollar amounts, or people you didn't provide.
- Replace your judgment, your PM, your attorney, your accountant, or your safety officer.
- Guarantee an outcome on a claim, dispute, permit, or inspection.
Pricing
Straightforward plans.
Start with a 14-day free trial. Cancel anytime.
Foreman
For solo operators and small crews starting to organize their paperwork.
- Up to 3 active projects
- Daily reports, RFIs, and change-order drafts
- Photo & voice-note uploads
- FieldGuard Essentials:
- · Scam & payment-verification checklist
- · Heat-safety and emergency forms
- · Estimates & payment-demand drafts
- · Jobsite photo-documentation guide
- · Basic dispute & nonpayment records
- · AI document explainer
- Standard templates, mobile-friendly, email support
Superintendent
For growing contractors running multiple jobs at once.
- Everything in Foreman
- Unlimited active projects
- All document types included
- FieldGuard Complete — every protection workflow
- Advanced dispute & nonpayment timelines and follow-ups
- Custom document templates
- Photo report albums & closeout folders
- Team access
- Priority support & onboarding help
Enterprise
For GCs and larger firms with custom rollout needs.
- Everything in Superintendent
- Team & role setup
- Company-wide template rollout
- Dedicated point of contact
- Custom onboarding plan
- Priority support
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Questions
Answered honestly.
Give your paperwork the same care you give the build.
Try SiteQuill free for 14 days. Upload a real project, review your first drafts, and see how the record comes together.
SiteQuill Contractor Services provides administrative and documentation support for contractors. It does not provide legal, engineering, accounting, tax, safety, or regulatory-compliance advice. Generated drafts are a starting point and should be reviewed by qualified people before being used for any of those purposes. Contact: info@quillcontractors.dev